Add a Session

This article explains what a Session is in Promote and how to add and customize one in the Builder tab. You’ll learn how Sessions work within Events, how to present location and schedule details, and how learners interact with Sessions.

What's in this Article

• Where Sessions Fit in the Program Structure
• Add to Calendar
• Use Schedules
• How to add a Session 
• 💡 Tips & Ideas

Where Sessions Fit in the Program Structure

Promote's program structure has three levels:

• Level 1 - Module (Block, Event, Milestone)
• Level 2 - Assignment, Session
• Level 3 - Task

A Session is always connected to an Event. You must create an Event before adding Sessions. Sessions are used to display logistical and practical information like:

• Dates and times
• Meeting links or physical locations
• Resources and agendas
• Schedules and highlights for the day

This is what a session looks like to a program member:

 

Add to Calendar

Program members can add Sessions to their personal calendar by clicking Add to Calendar. This downloads an ICS file containing:

• Event dates

• Both start and end time

• A link to the Promote session (to encourage program visits and context)

If a date hasn’t been set yet, the button will remain inactive.

Use Schedules

Use Schedules to break down key timings or topics for the day. You can create a headline (e.g. "Morning: Keynote & Group Work") and assign it to a time window. Here's how a schedule appears to learners:

How to add a Session

1. Go to your program and open the Builder tab.

2. Click + button in the relevant Event module.

3. Choose Session.
   

4. Click the pencil icon to start editing your Session

5. Fill in the following:

   • Title – The name of the session (displayed in the program and overview)

   • Content – Add instructions, agenda, or details using the built-in editor
     → Learn more about the editor here

   • Coach Instructions – Enable to provide guidance visible only to coaches.

   • Select Session Type - To list the session as a classic session (for example: F2F training), select 'Session'

   • Schedule – Add structured time slots and labels

   • Map – Include a location map
     → Read more about adding maps here

   • Address – Provide venue details

   • Resources – Attach materials for learners or coaches
     → Learn more about adding resources here

6. Click Save.
    

💡 Tips & Ideas

• Use one session per day if your event spans multiple days, especially if:

  • The venue changes

  • You want to include daily-specific content or tasks

→ Need inspiration? Explore ways to structure Events and Sessions