In this article, you can find an example of a preparation assignment to add to a program with virtual sessions.
Introduction
If you have a virtual session, like a kick-off webinar or if you run virtual training sessions altogether - it's a good idea to have a preparation assignment where the learners will take a few simple steps to optimize the learning experience and get the most out of the virtual meetings.
You can also add information about your video conference tool of choice in the actual session in Promote - read more about virtual sessions in Promote here>
The webinar tool
Inform the learners which virtual classroom tool you will be using in your meeting. Are there any specific requirements for this tool, for example, a software to download? Make sure this information is clear in the instructions, most webinar tools have help articles with pre-meeting instructions for participants. Here are some examples:
Add a link for the learners to follow in the assignment. If your webinar tool isn't listed above, head into their help center to find it.
Equipment
List what kind of equipment the learners need to join the session, for example: computer/mobile, headphones, internet connection etc.
Facilitator approve
Set the assignment up with a 'facilitator approve' task, in this way you can help with any issues the learners might experience before the actual session.
ASSIGNMENT
Title: Get ready for the virtual session
Body:
(IMAGE)
Introduction
In this assignment you will make sure you are set up to take part in the virtual session by conducting a technical check.
Instructions
- The virtual session will be run on *webinar tool*, follow the link to get set up >
- In order to get the most out of the virtual session you will need:
- A computer connected to a high speed internet link
- A headset with microphone
- Access to a quiet space where you will not be disturbed
- Once you have conducted all of the steps above, please confirm with your facilitator that you are 'ready to go' or 'need more help'
TASK
Title: All set for the virtual session?
Completion Type: Facilitator approve
Completion Instructions: To complete this task, please enter a comment indicating that you are either 'set up and ready to go' OR describe the issue that you are experiencing.
