Help your Learners get started – Promote International

In this article, you can find a guide to launching your learners' journey on the Promote platform! From preparing learners for the adventure ahead to sending out invitations, and providing a seamless introduction, this guide has got you covered. Let's dive in!

Content in this article

1) Information Prior to the Program
- Informational/Confirmation Email
- Guide to Logging in for the First Time
2) Sending out Invitations
- Recommendations about invitations
3) Introduction to the Promote Platform

1) Information Prior to the Program

Starting the journey right is critical. In this section, we offer tips on creating an informative email that sets the stage for learners. Including a step-by-step guide to activating their Promote accounts, this part of the guide aims to clarify expectations and equip your learners with all they need to get started.

Informational/Confirmation Email

Subject: Welcome to Your Learning Journey

Dear [Learner's Name],

Welcome to [Program Name]! We are thrilled to have you join our learning community. As you embark on your learning journey, we'd like to provide you with some important information that will help you get started.

About the Program
Our program is designed to help you [Program's Objectives]. Over the next [Duration], you will explore topics such as [Brief Overview of Topics/Modules].

Your Learning Schedule
Your learning journey is outlined on our platform's timeline, featuring due dates for all tasks. Plan for [Time Duration] of self-paced learning assignments to be completed each week. Please note the key dates and deadlines as follows:

Start date: [Start Date]
End date: [End Date]
[Any other important dates]

Resources and Tools
To make the most out of this program, you'll be using [List of Resources/Tools]. If you're unfamiliar with any of these tools, you can find guides and tutorials on our platform.

Getting Started
Soon, you'll receive an invitation to join the Promote platform, the sender is [Promote <noreply@promotelogin.com>]. When the invitation arrives, utilize our step-by-step guide to activate your account.

Support
Should you need any assistance or have any questions, please do not hesitate to contact our support team at [Support Contact Information].

We're excited to see you grow and learn on the Promote platform. Remember, every step you take is a step towards reaching your goals. Let's make this a wonderful learning journey together.

Best,
[Your Name]
[Your Position]
[Your Contact Information]

Other information you can provide in this email:

Community Guidelines
Privacy policy
Registration policy

Guide to Logging In for the First Time

Share this step-by-step guide to activating Promote accounts with your program members before you send the invitations from Promote. The guide also covers the most common login questions, saving you time by reducing the number of support requests you receive.

Share link: https://view.genial.ly/6419b43ddedbe100126feefc

step

2) Sending Out Invitations

The invitation is the learner's first formal step into their learning journey. Our recommendations in this section are designed to help you craft concise and effective invitations.

Recommendations about invitations

The standard invitation email provided by the platform is designed to include all the necessary details a learner needs to get started. It's crafted to be concise, clear, and welcoming. As an admin, you can modify this text to better fit your learners' needs or to reflect your organization's tone, but we recommend keeping these key elements intact:

Invitation link: This is the core of the email. It's the actionable part that allows users to activate their accounts and access the program. Any modifications to the email should ensure this link (marked as {url}) remains easy to find.
Brevity and clarity: The standard email is brief and to the point, providing the necessary details without overwhelming the recipient. Any additions should strive to maintain this clarity and conciseness.
Welcoming tone: The email starts the learning journey on a positive note. If you are adding personal or organizational touches, aim to keep this friendly, inviting atmosphere.

Add:

Support information: Add contact support information for users who might experience issues during activation.

Step

3) Introduction to the Promote Platform

Once learners are on board, a smooth introduction is essential to keeping their enthusiasm alive. Here, we provide resources such as infographics and videos that can be seamlessly integrated into your program. Whether embedded into an assignment or added as a resource, these tools will make the introduction intuitive for your learners.

Tutorial Collection

With this interactive presentation, you can share the most important Promote tutorials with your learners in one place. Add it as a resource or embed it directly into your assignment.

Share and embed link: https://view.genial.ly/626a438336915c001adc0d77

Learn how you can create your own interactive content here >

Promote Introduction Learners (EN)

A short introduction on how to navigate in Promote as a learner. Use this when you would like to onboard your learners to Promote.

Embed URL: https://fast.wistia.net/embed/iframe/upgkxvd3ff?videoFoam=true
Share Link: https://promote.wistia.com/medias/upgkxvd3ff

Promote Introduktion för deltagare (SV)

En kort introduktion som visar hur man hittar i Promote som deltagare. Använd den här videon när du vill introducera dina deltagare i ett Promote-program.

Embed URL: https://fast.wistia.net/embed/iframe/bkyyb9abws?videoFoam=true
Share Link: https://promote.wistia.com/medias/bkyyb9abws

How to upload a profile picture

A short introduction to how members of a program upload their profile picture.

Embed URL: https://fast.wistia.net/embed/iframe/pkm9ka7jcx?videoFoam=true
Share Link: https://promote.wistia.com/medias/pkm9ka7jcx

Introduction to team tasks

A short introduction about how learners work and complete team tasks. Use this video to help your learners get started with team tasks.

Embed URL: https://fast.wistia.net/embed/iframe/x87hd3hbp0?videoFoam=true
Share link: https://promote.wistia.com/medias/x87hd3hbp0

Introduction to Peer review tasks

In this short video, the learners are guided on how to complete an assignment with a 'Comment' task and the associated 'Peer review' task. Use this video in your programs to help your learners get started with Peer Review tasks.

Embed URL: https://fast.wistia.net/embed/iframe/ojc4qfoi5z?videoFoam=true
Share Link: https://promote.wistia.com/medias/ojc4qfoi5z

Cohort program - Invite your coach (for learners)

In this video, learners can learn how to invite their coach to a program. Share this video with your learners when you have the 'Invite coach' option enabled in a program.

Embed URL: https://fast.wistia.net/embed/iframe/kqscs7106y?videoFoam=true
Share Link: https://promote.wistia.com/medias/kqscs7106y

Individual Program - Invite your coach (for learners)

In this video, learners who participate in an Individual Program can learn how to invite their coach. Share this video with your learners when you have the 'Invite coach' option enabled in a program.

Embed URL: https://fast.wistia.net/embed/iframe/1781tx8dt1?seo=false&videoFoam=true
Share Link: https://promote.wistia.com/medias/1781tx8dt1

Write a message - interactive infographic

You can share this interactive infographic with your learners to help them get started and create amazing comments in Promote. The infographic will, for example, show the learners how to embed content, add files and mention fellow learners in their messages in Promote.

Use this link to embed the infographic in an assignment or announcement:
https://view.genial.ly/60acb4eb9507df0d945ba82b