Templates are one of the most effective ways to save time and create consistency when building programs in Promote. Whether you’re running multiple cohorts of the same training or setting up brand-new programs, templates help you maintain quality, structure, and efficiency across your site.
Why Use Templates
Templates let you reuse your best work. Instead of building each program from scratch, you can start from a pre-designed structure that already includes assignments, layouts, resources, and visuals.
Some common uses:
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Running multiple cohorts of the same program
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Creating a shared “starting point” or content library for all admins
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Keeping a consistent learner experience across programs
Example:
Suppose you plan to run eight cohorts of a leadership training this year. In that case, you can simply copy the same template each time a new cohort begins, keeping the design, assignments, and tone identical while updating only the dates and members.
How to Get Started
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Create a new program that will serve as your template.
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Add the key building blocks that every new program should include, such as:
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A “Getting Started” block with an introduction assignment
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Example tasks and completion types
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Common resources or help links
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Visual elements, such as banners or icons, for a cohesive look
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Save it as a template, and label it clearly in your internal naming (e.g. Template – Leadership Program).
You can now copy this template each time you want to start a new program. Learn how to set a program category and copy a template ›
Best Practice Tips
Start with an introduction assignment
Help learners get oriented quickly. Include:
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The purpose of the program
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What they can expect to learn
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Basic instructions on how Promote works
Keep your layout consistent
A clear and predictable structure helps learners focus on the content.
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Use similar assignment titles and layouts across all programs
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Keep instructions short and easy to scan
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Reuse resource types (PDFs, links, or embedded videos) consistently
More setup tips for a user-friendly, consistent structure ›
Use visuals effectively
Images make your programs more engaging and help learners recognize patterns.
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Add header images or icons to sections and assignments
More information about using images in Promote ›
Assign template ownership
Nominate one admin to be responsible for maintaining your templates.
That person should:
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Review how live programs based on the template are performing
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Update unclear instructions or underused assignments
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Adjust resources and visuals to improve engagement
Regular reviews ensure your templates stay useful and up to date.
Quick Links
How to set program category ›
How to copy a template ›
An example of a program template ›
How to reuse content ›