An announcement is like a news article, where you announce program news or other important information. Only facilitators can create announcements, and when you publish them a notification will be sent to each program member's email. This article explains how to create, draft, and schedule announcements in Promote.
Content in this article
- When can I use an announcement?
- How to create an announcement
- Scheduling an announcement
- Announcement Templates
When can I use an announcement?
You can use announcements whenever you like, here are some examples:
- Say hello and welcome learners and coaches
- Send important information, for example about changing venue
- Remind about tasks
- Send explicit information to the coaches, learners or facilitators
- Highlight a person and/or achievement
- Publish pictures from the training sessions
Tip! In the linked job aid you can find announcement templates to use in your own programs! ⬇️
How to create an announcement
- Log in to your program and ensure you enter your program as a facilitator
- Go to the Announcement tab
- Set a title and fill out the content with text/pictures etc using the Editor. Read more about the editor here- >
- Choose who should see this announcement
- When you are ready, choose how to publish your announcement:
- Publish - publishes the announcement immediately. A notification will be sent to each program member
- Save draft - saves the announcement without publishing. You can return to it and publish it at any time
-
Publish later - schedules the announcement to be published automatically at a date and time you choose. The date and time are set in the program's configured timezone
If you like you can create several announcements without publishing them and save them as drafts
Scheduling an announcement
The Publish later option lets you prepare announcements in advance and have them sent automatically at the right moment, without needing to log in and publish manually.
To schedule an announcement:
- Create or open a draft announcement
-
Scroll down and click Publish later
-
Select the date and time you want the announcement to be published. The time is based on the program's configured timezone
- Click Publish later
The announcement will be published automatically at the scheduled time and notifications will be sent to program members at that point. Until then, the announcement remains in a scheduled state and is not visible to program members.
You can edit or cancel a scheduled announcement at any time before it is published. Cancelling a schedule will return the announcement to draft status.
💡 Note! If a program is copied, scheduled announcements are copied as plain drafts, the schedule is not carried over to the new program.
Announcement Templates
Enhance your learning journeys with our time-saving job aid, featuring a diverse range of announcement templates.
Whether you're sharing important updates, building anticipation for upcoming events, or celebrating remarkable achievements, these templates offer inspiration and guidance to help you create engaging announcements throughout the delivery of a program.